Weighing the Pros and Cons of Using AI Transcription Technology

Rakesh Patel
Rakesh Patel
February, 13 2024

Artificial intelligence and machine learning algorithms are used in AI transcription technology to convert audio and video material into text automatically. Due to its capacity to improve efficiency and accuracy, save time, and lower costs as compared to conventional human transcribing techniques, this technology has been widely used in a variety of sectors, including healthcare, legal, media, and entertainment.

However, adopting AI transcription has both pros and cons, just like any other technology. To decide if AI transcription is the best option for a certain work or project, it is essential to be aware of these benefits and drawbacks.

This blog’s objective is to provide a thorough breakdown of the pros and cons of using AI transcription technology, as well as a quick history of its creation and practical uses. By the time this blog is finished, you will have a better knowledge of the pros and cons of AI transcription and be able to decide whether to employ it in your own fields and projects.

The Development of AI Transcription Technology


    The history of transcription technology extends back to the earliest days of sound recording. People used to listen to tapes and then type up what they heard. This method was laborious and error-prone, but it was the only choice.


    With the development of computers, AI, and ML algorithms, transcription technology has progressed to the point where it can now do AI transcription. Auto-transcribing audio and video with the use of AI transcription technology eliminates the need for human intervention and improves efficiency and accuracy over manual transcription methods.


    Because of developments in voice recognition and natural language processing, AI transcription technology has progressed and improved throughout time. The worldwide market for speech recognition technology was worth almost $10 billion in 2020 and is expected to grow to nearly $30 billion by 2026. Transcription technology powered by artificial intelligence has advanced to the point where it can process audio and video from many sources, transcribe in real-time, and manage multiple speakers. Thanks to these developments, AI transcription is now a useful tool in many different fields and contexts.

    Future improvements and increased use of AI transcription technology is expected in light of ongoing developments in AI and machine learning.

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Pros of Using AI Transcription Technology

    Increased Efficiency and Accuracy

    The use of AI transcription technology has several advantages, one of which is the improvement in productivity and precision over human transcription. Algorithms developed by artificial intelligence (AI) can transcribe audio and video information considerably more rapidly and accurately than humans can.


    AI transcription technology not only improves productivity, but also saves users considerable time as compared to traditional transcription methods. The reason for this is because AI algorithms can transcribe audio and video information considerably quicker than humans can, freeing up time for users to work on other jobs or finish projects.


    Compared to traditional transcription processes, the use of AI transcription technology is far more cost-efficient. Saving money in the long run is possible because of the accuracy and speed with which AI algorithms can transcribe audio and video information compared to human transcribers.

    Improved Accessibility and Scalability

    The application of AI in transcribing may also increase usability and efficiency. Users can reach more people and transcribe more information with the help of AI algorithms that can transcribe audio and video content in many languages and manage numerous speakers.

Cons of Using AI Transcription Technology

    Limitations in Accuracy

    Although artificial intelligence transcribing technology has made great strides in accuracy, it is still not as precise as human transcription. Despite advancements in AI, transcription mistakes may still occur due to factors including background noise, numerous speakers, and accent variances.

    Potential for Bias

    The possibility for bias in the algorithms employed to transcribe audio and video information is another issue with AI transcription technology. Inaccuracies and biases might arise in the transcribed text due to the introduction of these biases during the creation and training of AI algorithms.

    Dependence on Technology

    Dependence on technology and Internet connection is another drawback of using AI transcription tools, which may be problematic in situations like operating from afar or with restricted network access.

    Loss of Human Touch

    The human touch and personal touch that are often present in manual transcribing techniques might be lost when employing AI transcription technology. This can lead to a decrease in the emotional impact and personal connection that is often present in transcribed content.

While AI transcription has its advantages, there are also some drawbacks to consider. One of the main concerns is the accuracy of the transcription, as it may not always be able to accurately capture the nuances of human speech.

As such, many businesses and individuals still prefer to use human transcription services. In fact, our blog post on AI transcription vs human transcription explores this topic in-depth and provides a detailed comparison of the two methods. Be sure to check it out for more information on which approach may be best for your specific needs.

Use Cases for AI Transcription Technology

    Business and Corporate Settings

    Meeting and conference recording, dictation, and webinars are some of the uses for artificial intelligence transcribing technologies in the commercial and corporate world. Technology that uses artificial intelligence to transcribe audio and video may help businesses save time and money by increasing the accessibility of internal and external communications.

    Education and Research

    The application of AI transcription technology is not limited to the business world; it is also put to use in the fields of education and research to aid in the transcription of audio and video information for analysis and to increase the accessibility of educational resources for students. Artificial intelligence systems can transcribe recorded lectures and presentations, making this material more accessible to students and freeing them from note-taking duties.

    Media and Entertainment

    Subtitles closed captions, and indexing and searching are some of the uses for artificial intelligence transcription technology in the media and entertainment sector. This has the potential to improve the effectiveness and precision of content production and dissemination, while also making it more accessible to and interesting for viewers.


    Medical dictation can be one example of using AI transcription in the healthcare industry as medical dictation may be transcribed with the use of AI transcription technology, thus increasing the availability of patient data. This has the potential to aid healthcare providers and organizations in enhancing the precision and efficiency of their operations and expanding access to relevant data for patients and their care teams.

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Frequently Asked Questions

What are the different types of AI transcription technologies available?

Automated voice recognition (ASR), machine learning-based transcription, and hybrid ASR-human based transcription are all examples of artificial intelligence (AI) transcription methods. Different forms of technology have different advantages and disadvantages; selecting one will rely on an organization’s individual requirements and objectives.

How does AI transcription technology compare to human transcriptionists in terms of accuracy?

The use of artificial intelligence in transcribing software has advanced significantly in recent years and shows promise for providing excellent results. It’s crucial to remember that even the most advanced AI algorithms may make mistakes when attempting to transcribe human speech, especially when dealing with nuances or complicated sentences. Many times, the best way to get the most accurate transcription is to use a combination of both artificial intelligence and human transcribers.

Can AI transcription technology help to transcribe audio in multiple languages?

Many artificial intelligence transcription tools can, indeed, transcribe speech from a variety of languages. The quality of the audio, the language being transcribed, and the capabilities of the underlying technology all have a role in how accurate the final transcript will be.

Conclusion: Balancing the Pros and Cons of AI Transcription Technology

There are a number of benefits to using artificial intelligence transcribing technology, such as faster turnaround times, higher accuracy rates, and easier access to data. It is critical, however, to be cognizant of the biases and other shortcomings that may be inherent in AI systems.

Decisions on whether or not to use AI transcription technology should be grounded in an in-depth analysis of the organization’s demands and goals, as well as the system’s strengths and weaknesses. It’s evident that, whatever route is taken, AI transcription technology has the ability to greatly improve the ease and speed with which humans transcribe and retrieve information.